Student Rights and Responsibilities

As a participant in the U.S. Department of Education aid programs, MSOE is required to provide a list of students’ rights and responsibilities as they pertain to the aid programs.

Please read your rights and responsibilities to your financial aid and be well informed about investing in your college education and your future.

Students have the right to ask the Financial Aid Office:

  • What are the types of financial assistance programs available?
  • What are the deadlines for submitting applications for each of the financial aid programs?
  • What is the cost of attendance?
  • What are the policies on refunds to students who withdraw?
  • What criteria are used to select financial aid recipients?
  • How is financial need – including costs for tuition, room and board, books and supplies, transportation, and personal miscellaneous – determined?
  • What resources (such as family contribution or other financial aid) are considered in calculating a student’s need?
  • How much of a student’s financial need, as determined by the institution, has been met?
  • How and when will funds be disbursed?
  • Explain the various programs in a student’s financial aid package. If a student believes he or she has been treated unfairly, he or she may request reconsideration of the award which was made.
  • What portion of the financial aid you receive must be repaid, and what portion is grant aid? If the assistance is a loan, a student has the right to know the interest rate, the total amount that must be repaid, the payback procedures, the length of time he or she has to repay the loan, and when repayment is to begin.
  • How does MSOE determine whether satisfactory academic progress (SAP) is being made, and what happens if SAP is not made?

It is the student’s responsibility to:

  • review and consider all information about a university’s program before enrolling.
  • pay special attention to the FAFSA, complete it accurately and submit it in a timely manner to the correct place. Intentional misreporting of information on application forms for federal financial aid is a violation of law and is considered a criminal offense subject to penalties under the U.S. Criminal Code.
  • provide all documentation, corrections and/or new information requested by either the Financial Aid Office or the agency to which the application was submitted.
  • notify the Financial Aid Office of any changes in enrollment status, name, address and any aid obtained from private sources. A student must keep the office and any lender informed of withdrawal or graduation.
  • read, understand, and keep copies of all forms.
  • accept responsibility for all signed agreements.
  • know and comply with the deadlines for application or reapplication of aid. Students must reapply for aid each academic year.
  • know and comply with MSOE’s refund procedures.
  • know that any financial aid awarded should be used solely for expenses related to attendance at MSOE.

Satisfactory Academic Progress Policy

Effective April 2017

In accordance with federal regulations, financial aid recipients are required to complete both 1.) A minimum percentage of credits attempted, (defined as the Quantitative Component of Satisfactory Academic Progress) and 2.) Maintain a cumulative grade point average (CGPA) (known as the Qualitative Component of Satisfactory Academic Progress) that would lead to the attainment of a degree.

Quantitative
Students must successfully complete at least 67% of cumulative credits attempted. The percentage is calculated by dividing completed credits (grades A-D) by attempted credits. Attempted credits include successfully completed credits (grades A-D), earned F’s, incompletes, withdrawals and courses that were grade replaced. 67% completion percentage is required in to assure that students can obtain a degree in the maximum time frame allowed which is 150% of the published length of the degree program. To determine the published length of a degree program, please refer to MSOE’s Academic Catalog. For more information on the maximum time frame, please review the maximum time frame section below.

  1.  Students are monitored at the end of the each academic term including summer.
  2.  Students not meeting the minimum percentage after a given academic term will be placed on financial aid warning for their next term of attendance.
  3.  While on financial aid warning, the student is still eligible for financial aid but the student must meet the required minimum percentage by the end of the warning term.
    1. If the student completes enough credits to meet the minimum percentage, the financial aid warning will be lifted.
    2. If the student does not complete enough credits to meet the minimum percentage during the financial aid warning term, the student will be placed on financial aid suspension and will not qualify for financial aid for their next term of attendance. Students can appeal their suspension. Please see the appeal section below.

Qualitative
In accordance with federal regulations, a student’s CGPA must be reviewed at the end of each term of attendance including summer.

  1. Students who have not maintained a 2.0 CGPA at the time of review will be placed on financial aid warning for their next term of attendance.
  2. While on financial aid warning, the student is still eligible for financial aid, but the student must reestablish a 2.0 CGPA by the end of the warning term.
    1. If the student reestablishes a 2.0 CGPA or higher, the financial aid warning will be lifted.
    2. If the student does not reestablish the 2.0 CGPA during the financial aid warning term, the student will be placed on financial aid suspension and will not qualify for financial aid for their next term of attendance. Students can appeal their suspension. Please see the appeal section below.

Appeals

If a student is placed on financial aid suspension, they may appeal their suspension. Students are notified of their suspension status via email to their MSOE email address and via mail to their permanent address. Included in this notification is instructions on where to find the appeal form and the deadline based on the academic term. Appeals must be submitted in writing to the Financial Aid Office and should be addressed to the director. All appeals must be submitted by 4:30 p.m. of the first Thursday of the academic term for which the student is appealing their suspension. A committee reviews the appeals and the student will be notified of the decision in writing, via email to their MSOE email address, on the first Friday of the academic term.

Students may file an appeal for the following reasons: death of a relative, personal injury or illness, or other extenuating circumstances that the student can document. Students must indicate why they failed to meet Satisfactory Academic Progress and what has changed in their situation to allow the student to meet the requirements. Students are limited to two suspension appeal requests while attending MSOE.

Financial Aid Probation

Students whose appeals have been approved will be placed on financial aid probation for their next term of attendance. While on financial aid probation, the student must reestablish a 2.0 CGPA and/or reestablish 67% completion rate of cumulative credits attempted. If it is determined prior to the probation term that the student will not meet the requirements of the financial aid probation during the probation term, an academic plan will be developed for the student.

Academic Plan

Students whose appeals have been approved will have to complete an MSOE Financial Aid Plan Agreement if it is determined by the Financial Aid Office that they cannot reestablish a 2.0 CGPA and/or reestablish 67% completion rate of cumulative credits attempted within one quarter of study. The academic plan will be developed on an individual basis and may include academic performance requirements, meetings with an academic advisor, meetings with a counselor and the Raider Center for Academic Success. Failure to meet the requirements of MSOE Financial Aid Plan Agreement will result in suspension of financial aid for the next term of attendance.

Denial of Appeal

Students whose financial aid suspension appeal is denied will have a one-time opportunity to forward their appeal to the Vice President of Academics for review. Students whose appeal is denied by the Vice President of Academics or decides not to forward their appeal will need to find sources of funding other than federal, state or MSOE financial aid to cover the costs of their next term of attendance.

MSOE Financial aid Office will review students’ cumulative grade point average and percent of successfully completed credits quarterly. Once they have reached a 2.0 CGPA and/or completion rate of at least 67% of cumulative credits attempted, their financial aid will be reinstated. Students who are unable to meet the requirements after one quarter on financial aid suspension, will have the opportunity to appeal their suspension again unless they have appealed twice previously or their financial aid suspension appeal was denied by the Vice President of Academics.

Maximum Time Frame

Students must complete their degree program within 150% of the published length of their degree program. The following below will be considered when calculating the maximum time frame.

  • Transfer credits accepted from other schools will be counted toward completion of the degree program as both hours attempted and hours completed.
  • Students who repeat a course will have both the initial and subsequent course(s) count toward completion of published length of the degree program as both hours attempted and hours completed.
  • Remedial courses will be counted toward completion of the published length of the degree program as both hours attempted and hours completed.
  • Courses where a student withdraws are also included in the maximum time frame calculation as attempted credits only and will be counted toward completion of published length of the degree program.
  • Courses in terms where students are not receiving financial aid will also be calculated as part of the maximum time frame calculation for financial aid purposes.
  • Students who change majors must submit a Change of Program form with MSOE’s Registrar’s Office. When submitting the form, students will have the option to have all courses that do not meet academic requirements for the new major removed.  If student chooses this option, courses removed will not be considered in the maximum time frame calculation and will not count towards the CGPA calculation.
  • When calculating the maximum time frame for students enrolled in two degree program, the calculation will be based on 150% of the total credits needed to complete the longest of the two programs.

Please note:

  1. Students’ enrollment level is determined by the number of credits registered as of 4:30PM Friday of week one of each quarter.
  2. Federal Pell Grant, MSOE scholarships and MSOE grants are awarded for a maximum of six full-time years (18 full-time terms).
  3. Wisconsin grant is awarded for a maximum of 5 years (15 quarters).

Drug Conviction Impact on Federal Student Aid

A federal or state drug conviction can disqualify a student for federal and state financial aid. MSOE will review all information that is submitted by students on the FAFSA application that confirm they have a drug conviction. Students will be notified at the time their FAFSA application is reviewed of their ineligibility and given the information on how to regain eligibility.

Convictions only count if they were for an offense that occurred during a period of enrollment for which the student was receiving federal student financial aid. If a MSOE student is convicted of a drug offense during an academic year they will be ineligible for future federal and state financial aid based on the guidelines outlined in the Federal Student Aid Handbook.

The chart below illustrates the period of ineligibility for federal and state financial aid, depending on whether the conviction was for sale or possession and whether the student had previous offenses. (A conviction for sale of drugs includes convictions for conspiring to sell drugs.)

  Possession of Illegal Drugs Sale of Illegal Drugs
1st offense One year from date of conviction Two years from date of conviction
2nd offense Two years from date of conviction Indefinite period
3+ offenses Indefinite period Indefinite period

A student regains eligibility the day after the period of ineligibility ends or when he successfully completes a qualified drug rehabilitation program or passes two unannounced drug tests given by such a program. Further drug convictions will make him ineligible again.

Students denied eligibility for an indefinite period can regain it after successfully completing rehabilitation program, passing two unannounced drug tests from such a program, or if a conviction is reversed, set aside, or removed from the student’s record so that fewer than two convictions for sale or three convictions for possession remain on the record. In such cases, the nature and dates of the remaining convictions will determine when the student regains eligibility.

Contact Us

Financial Aid Office

finaid@msoe.edu

(800) 778-7223

Student Accounts Office

payments@msoe.edu

(800) 886-6763

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