The MSOE Financial Aid Office wanted to make you aware of some changes in regards to your financial aid eligibility.
Financial Aid Eligible Course Work
In the past, schools were only required to report whether students were registered as a full-time student, a half-time student, or a less than half-time student. However, there is a new federal financial aid regulation that states that students must take credits that count towards their program of study to qualify for financial aid. The purpose of this change is that the government wants to ensure that financial aid funds are being used for credits taken to complete graduation requirements. Any credits that are not a part of your program of study (i.e. curriculum track) are not eligible for financial aid. The only exception is if the Registrar’s Office is notified by your Academic Advisor that a class you are attending will replace a class that is in your program.
What does this mean for you?
If our office determines that one or more of your classes does not qualify for financial aid, we will email you and your Advisor to determine if you have been granted special permission to take the course to meet a degree requirement.
Any class that is determined to not meet your program requirements will be cause for an adjustment to your financial aid to reflect your enrollment level for your program. In addition to state and federal aid changes, MSOE aid will be adjusted if you are enrolled in less than 12 total credits (full time status) for the term. MSOE aid includes, but is not limited to, your MSOE Scholarship, Project Lead the Way funds, MSOE Grants, Destination Scholarships, etc.
What can you do?
- Make sure you are taking classes in your program of study.
- If a class is not officially in your program, but you have received permission to take it to replace another class or as an elective required in your program, have your advisor send written documentation of your situation to the Registrar’s Office.
- If you need to take classes to maintain a certain enrollment status (i.e. full-time, half-time) check with your advisor on whether a minor or double major may allow you to keep that status and, if so, fill out the appropriate paperwork and submit it to the Registrar’s Office.
Repeat Course Work
Your enrollment level is determined by what you are registered for as of 4:30p.m. Friday of week one each term. Repeated courses will be included in the determination of your enrollment status for financial aid purposes. Successfully completed courses that have been repeated more than once will not be considered when determining your enrollment status.
Example: A student takes a class fall term and receives a D. The student repeats the class winter term in hopes of getting a better grade and ends up receiving an F. The student can repeat the course again but he/she would not receive financial aid for that course. (Remember that when an undergraduate student takes a class and earns a grade below a C, if the class is re-taken the original grade is Grade Replaced. This means that the second grade counts into the student’s GPA and the first grade is removed from the GPA. In the example above, the student now has an F for that class and will need to take it again to meet a graduation requirement.)
MSOE Financial Aid Office