Student Rights and Responsibilities

As a participant in the U.S. Department of Education aid programs, MSOE is required to provide a list of students’ rights and responsibilities as they pertain to the aid programs.

Please read your rights and responsibilities to your financial aid and be well informed about investing in your college education and your future.

Students have the right to ask the Financial Aid Office:

  • What are the types of financial assistance programs available?
  • What are the deadlines for submitting applications for each of the financial aid programs?
  • What is the cost of attendance?
  • What are the policies on refunds to students who withdraw?
  • What criteria are used to select financial aid recipients?
  • How is financial need – including costs for tuition, room and board, books and supplies, transportation, and personal miscellaneous – determined?
  • What resources (such as family contribution or other financial aid) are considered in calculating a student’s need?
  • How much of a student’s financial need, as determined by the institution, has been met?
  • How and when will funds be disbursed?
  • Explain the various programs in a student’s financial aid package. If a student believes he or she has been treated unfairly, he or she may request reconsideration of the award which was made.
  • What portion of the financial aid you receive must be repaid, and what portion is grant aid? If the assistance is a loan, a student has the right to know the interest rate, the total amount that must be repaid, the payback procedures, the length of time he or she has to repay the loan, and when repayment is to begin.
  • How does MSOE determine whether satisfactory academic progress (SAP) is being made, and what happens if SAP is not made?

It is the student’s responsibility to:

  • review and consider all information about a university’s program before enrolling.
  • pay special attention to the FAFSA, complete it accurately and submit it in a timely manner to the correct place. Intentional misreporting of information on application forms for federal financial aid is a violation of law and is considered a criminal offense subject to penalties under the U.S. Criminal Code.
  • provide all documentation, corrections and/or new information requested by either the Financial Aid Office or the agency to which the application was submitted.
  • notify the Financial Aid Office of any changes in enrollment status, name, address and any aid obtained from private sources. A student must keep the office and any lender informed of withdrawal or graduation.
  • read, understand, and keep copies of all forms.
  • accept responsibility for all signed agreements.
  • know and comply with the deadlines for application or reapplication of aid. Students must reapply for aid each academic year.
  • know and comply with MSOE’s refund procedures.
  • know that any financial aid awarded should be used solely for expenses related to attendance at MSOE.

Satisfactory Academic Progress Policy

Effective July 1, 2011

In accordance with federal regulations, financial aid recipients are required to complete a minimum percentage of credits attempted, (defined as the Quantitative Component of Satisfactory Academic Progress) as well as maintain a cumulative grade point average (CGPA) (known as the Qualitative Component of Satisfactory Academic Progress) that would lead to the attainment of a degree.

Quantitative

In accordance with federal regulations, students must successfully complete at least 67% of cumulative credits attempted. The maximum timeframe to complete a degree is within 150% of the published length of the degree program.  To determine the published length of a degree program, please refer to MSOE’s Academic Catalog.

  • Students will be monitored at the end of the each academic term including summer.
  • Students not meeting the minimum percentage after a given academic term will be placed on financial aid warning for their next term of attendance.
  • While on financial aid warning, the student is still eligible for financial aid but the student must meet the required minimum percentage.

If the student completes enough credits to meet the minimum percentage, the financial aid warning will be lifted.

If the student does not complete enough credits to meet the minimum percentage during the financial aid warning term, the student will be placed on financial aid suspension and will not qualify for financial aid for their next term of attendance.

Please note:

  • Your enrollment level is determined by what you are registered for as of 4:30PM Friday of week 1 each term.
  • Transfer credits accepted from other schools will be counted toward completion of the degree program as both hours attempted and hours completed.
  • Attempted credits include successfully completed credits (grades A-D), earned F’s, incompletes, withdrawals and courses that were grade replaced.
  • Completed credits include successfully completed credits (grades A-D).
  • MSOE scholarships, grants, and loans are awarded for a maximum of 6 full-time years (18 full-time terms).

Qualitative

In accordance with federal regulations, a student’s CGPA must be reviewed at the end of each term of attendance including summer.

  1. Students who have not maintained a 2.0 CGPA at the time of review will receive a financial aid warning for their next term of attendance.
  2. While on financial aid warning, the student is still eligible for financial aid, but the student must reestablish a 2.0 CGPA.
    1. If the student reestablishes a 2.0 CGPA or higher, the financial aid warning will be lifted.
    2. If the student does not reestablish the 2.0 CGPA during the financial aid warning term, the student will be placed on financial aid suspension and will not qualify for financial aid for their next term of attendance.

Appeals

Students may appeal the suspension of their financial aid eligibility.  Appeals should be submitted in writing to the Financial Aid Office, addressed to the director.  The director, in consultation with Financial Aid Office staff members, will review the appeal and notify the student in writing regarding the appeal.  Students will be able to file an appeal on the following basis:  The death of a relative, injury or illness of the student, or other documented extenuating circumstances.  Students must also indicate why the student failed to make satisfactory progress and what has changed in the student’s situation that will allow the student to demonstrate satisfactory academic progress.   Students are limited to two suspension appeal requests while attending MSOE.

Financial Aid Probation

Students whose appeals have been approved will be placed on financial aid probation for their next term of attendance.  While on financial aid probation, the student must reestablish a 2.0 CGPA and/or complete at least 67% of cumulative credits attempted.  If it is determined prior to the probation term that the student will not meet the requirements of the financial aid probation during the probation term, an academic plan will be developed for the student.

Academic Plan

MSOE’s Academic Plan will be developed on individual basis which may include academic performance requirements, meetings with an academic advisor, Learning Resource Center and/or MSOE Counseling Service.  Failure to meet the requirements of MSOE’s Academic Plan will result in suspension of financial aid the next term of attendance.

Drug Conviction Impact on Federal Student Aid

A federal or state drug conviction can disqualify a student for federal and state financial aid. MSOE will review all information that is submitted by students on the FAFSA application that confirm they have a drug conviction. Students will be notified at the time their FAFSA application is reviewed of their ineligibility and given the information on how to regain eligibility.

Convictions only count if they were for an offense that occurred during a period of enrollment for which the student was receiving federal student financial aid. If a MSOE student is convicted of a drug offense during an academic year they will be ineligible for future federal and state financial aid based on the guidelines outlined in the Federal Student Aid Handbook.

The chart below illustrates the period of ineligibility for federal and state financial aid, depending on whether the conviction was for sale or possession and whether the student had previous offenses. (A conviction for sale of drugs includes convictions for conspiring to sell drugs.)

  Possession of Illegal Drugs Sale of Illegal Drugs
1st offense 1 year from date of conviction 2 years from date of conviction
2nd offense 2 years from date of conviction Indefinite period
3+ offensess Indefinite period Indefinite period

A student regains eligibility the day after the period of ineligibility ends or when he successfully completes a qualified drug rehabilitation program or passes two unannounced drug tests given by such a program. Further drug convictions will make him ineligible again.

Students denied eligibility for an indefinite period can regain it after successfully completing rehabilitation program, passing two unannounced drug tests from such a program, or if a conviction is reversed, set aside, or removed from the student’s record so that fewer than two convictions for sale or three convictions for possession remain on the record. In such cases, the nature and dates of the remaining convictions will determine when the student regains eligibility.

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