Academic Year Information
MSOE’s goal is to provide meaningful employment for students which correlate to their educational goals and connects them to the campus. The following information will provide you with important details concerning student employment policies and procedures. Please read this carefully and contact the Human Resources office at (414) 277-7132 if you have any questions.
To qualify for student employment during the academic year you are required to take at least six undergraduate credits or three graduate credits during each term of the academic year. The academic year employment period begins on Sept. 1 and ends on May 31. You may work a maximum of 20 hours per week during the academic year, except during break periods in which you can work a maximum of 40 hours per week for all jobs held on campus. The hours requirement applies to all positions held on campus.
You will be paid for hours worked. You will NOT be paid for lunch breaks, sick days, holidays, or as a result of any emergency or weather related closing.
Students, who have been awarded Federal Work-Study for this academic year and plan to work through our off-campus Federal Work-Study program, must have approval through the Financial Aid office.
All student employees must complete the Student Employment Contract. In addition, students who have not worked on campus will be required to complete payroll forms: I-9 (employment eligibility and verification), W4 (federal and state withholding), and direct deposit form. All completed forms must be returned to the Human Resources office prior to starting employment with the university.
Student employees may be working with sensitive and confidential information. It is imperative that information learned about university students and university business remain confidential. The “Student Conduct Code” applies to your conduct at work as well as elsewhere on campus, and that violations of Article I, Sections 1, 2, 8, 13, 15, 18 are especially applicable to employment:
- Section 1: Falsification of Information
- Section 2: Theft of Property
- Section 8: Behavioral Misconduct
- Section 13: Violation of State, Federal or Municipal Law While on MSOE Property
- Section 15: General Behavioral Policies
- Section 18: Academic Dishonesty
For a detailed explanation of the Student Conduct Code, please refer to the Whole Student Life Handbook published by the Student Life Office.