Refund Policies at MSOE

Tuition refunds will be based on the date of official withdrawal, NOT on the date of last class attendance. The official withdrawal date is the date that the completed form is received by the Registrar’s Office. Tuition refunds will be authorized only for withdrawals approved by the Registrar’s Office. For further information, please contact our office at (800) 886-6763 or via email at payments@msoe.edu.

For students NOT receiving financial assistance:

This refund schedule is for 11 week classes. For shorter classes please contact Student Accounts at the above toll free number or via email.
Tuition refunds will be made for students not receiving financial aid who officially withdraw from one or more courses except for those who retain full-time status according to the following schedule:

  • Prior to the start of the quarter 100%
  • During the first week of the quarter 100%
  • During the second week of the quarter 80%
  • During the third week of the quarter 40%
  • During the fourth week of the quarter 20%
  • After the fourth week of the quarter No Refund

Tuition Refund Schedule for Financial Aid Recipients**

A Financial Aid recipient is defined as any student who has been awarded Financial Aid (federal, state, or institutional) by the MSOE Financial Aid Office.
No tuition refund will be made for financial aid recipients who drop individual courses after 4:30 p.m. on Friday of the first week of the quarter.
Tuition refunds will only be granted to financial aid recipients who officially withdraw from ALL courses according to the following schedule:

  • Prior to the start of the quarter 100%
  • During the first week of the quarter 100%
  • During the second week of the quarter 80%
  • During the third week of the quarter 40%
  • During the fourth week of the quarter 20%
  • After the fourth week of the quarter No Refund

Return of Title IV Funds Policy

If a recipient of Title IV aid officially withdraws from all classes before completing 60 percent of the quarter, MSOE is required by law to calculate whether a portion of the student’s federal financial aid must be returned to the federal government. The official withdrawal date is determined as the date that the “Withdrawal from All Classes” form is submitted to the Registrar’s Office.

If a recipient of Title IV aid unofficially withdraws from all classes without notifying MSOE, the Financial Aid Office is required to determine the student’s last date of academically-related activity to calculate whether a portion of the student’s federal financial aid must be returned to the federal government. 

The Financial Aid Office will contact the student’s professor(s) to determine the last date a student completed an academically-related activity. If the professor(s) is unable to provide a date, the Financial Aid Office will be required to use the mid-point of the quarter as the withdrawal date. The student will have 14 days after notification of any adjustment in aid to provide documentation that he or she completed the quarter.

The amount of federal aid the student keeps is in direct proportion to the length of time the student remained enrolled during the quarter. The amount of aid earned is determined by dividing the number of days completed in the quarter by the total number of days in the quarter.

Any funds not earned will be returned in the following order:

  • Federal Unsubsidized Direct Loan
  • Federal Subsidized Direct Loan
  • Federal Perkins Loan
  • Federal Direct PLUS Loan
  • Federal Pell Grant

Federal Supplemental Educational Opportunity Grant and
Other Title IV Aid

If a student withdraws before completing 60 percent of the quarter, the student may owe a repayment to the university. A bill will be sent to the student for any balance due as a result of returning financial aid funds.
Please contact the Financial Aid Office before withdrawing to determine what aid will be returned and what you may owe MSOE.
Return of State Funds Policy

If a recipient of state financial aid officially withdraws from all classes before completing 60 percent of the quarter, MSOE is required to calculate whether a portion of the student’s state financial aid must be returned to the state.

The amount of state financial aid the student keeps is in direct proportion to the length of time the student remained enrolled during the quarter. The amount of state financial aid earned is determined by the refund policy for each state grant. Please refer below for the refund policies of each individual state grant.

Talent Incentive Program Grant:

Follows the Return of Title IV Funds Policy stated above.
Wisconsin Tuition Grant:

If a student withdrawals from all classes within weeks 1-4 and has a credit balance after the federal financial aid calculations are completed, then the state funds (shown above) will be refunded based on the Return of Title IV Funds Policy stated above. If the student does not have a credit balance after federal aid calculations are completed, then there is no state refund up to a zero balance. If a student withdrawals from all classes after week 5, then the state funds (shown above) will not be refunded.

Hearing/Visually Handicapped Program/ Indian Student Assistance Grant/ Minority Undergraduate Retention Grant/ Academic Excellence Grant:

If a student withdrawals from all classes before completing 60 percent of the quarter and has a credit balance after federal calculations are completed, then the state funds (shown above) will be refunded based on the Return of Title IV Funds Policy stated above. If the student does not have a credit balance after federal calculations are completed, then there is no state refund up to a zero balance.
Any aid not earned will be returned to the state.

Return of Institutional Funds Policy

If a recipient of MSOE Scholarships, loans or grants officially withdraws before 4:30 p.m. on Friday of week four, MSOE will calculate the amount of institutional aid the student earned and will return the unearned aid back to the school.
The amount of aid earned is determined by dividing the number of days completed in the quarter by the total number of days in the quarter.
In special circumstances, MSOE may return all institutional aid regardless of when the student withdrew.
Residence Hall Fee Refund Policies

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