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Definition of Probation Status

You are placed on academic probation when your term GPA, cumulative GPA OR cumulative major GPA are below 2.00.

What does it mean to be on probation?

Probation is an academic warning. It is a good time to reflect on what changes need to be made to ensure you will be more successful next term. Since both a 2.00 cumulative and cumulative major GPA are required for graduation, anytime your GPA is below that minimum level, we put you on probation as a warning. If you have two terms in a row below the 2.00 level, you will be subject to suspension from MSOE and will need to write an appeal letter to continue as a student.

How does this affect me?

If you are placed on probation, you may not be enrolled in more than four courses. If you are currently enrolled in more than four courses, please see the enclosed Drop/Add Form regarding dropping a class. If you remain enrolled in more than four courses after the end of week two, your department chairperson or program director will be asked to designate which course(s) will be dropped from your schedule, and your registration in the course or courses will be cancelled.

If there are extenuating circumstances that you believe warrant a waiver of the four course limit, you must contact your department chairperson by Friday of the second week of the quarter to discuss your situation.

I failed a class last term; now what should I do?

Often, failing a class will cause you some prerequisite issues in future terms. You cannot be enrolled in a course if you failed the prerequisite. Prerequisites are listed in the course description section of the Academic Catalog. If you have questions regarding prerequisites, please review your schedule with your advisor to be sure you are in compliance with this policy.

How do I Grade Replace a class?

MSOE has a grade replacement procedure for courses that have been failed. If you grade replace the grade in a course, the initial grade you earned will show on your transcript but will not be calculated into your GPA. To replace a grade, you must register for the course again and submit a Grade Replacement Form to the Registrar's Office by Friday of the first week of the quarter in which you are retaking the class. Students are allowed five grade replacements during their academic career at MSOE. You must grade replace a class within one year of when you originally took the course. Since this course continues to affect your GPAs until you grade replace it, it is important to grade replace the course as soon as possible, ideally in the very next quarter.

I had a grade change; do I still have to drop a class?

If you have had a grade change that raises all of your GPAs above 2.00, please contact the Registrar so your status can be re-evaluated. If, your status is changed to ‘Good Standing' by Friday of the second week of the quarter, you will not be required to drop a class.

Is there anything I can do to ensure that I will do better next term and get off probation?

Yes! MSOE has many resources available to help you be successful.

For help with:	Contact:
Depression or other wellness issues	Counseling Services (277-7590)
Determining if you are in the correct major for you	Counseling Services (277-7590) or your advisor or program director
Financial Issues	Counseling Services (277-7590) or Financial Assistance (277-7223)
Effective note-taking techniques	Cindy in the Learning Resource Center (277-7336)
Personal, family or relationship issues	Counseling Services (277-7590)
Tips to improve your study skills	Cindy in the Learning Resource Center (277-7336)
Substance abuse issues	Counseling Services (277-7590)
Test taking strategies	Counseling Services (277-7590) or Cindy in the Learning Resource Center (277-7336)
Strategies to improve your time management	Counseling Services (277-7590) or Cindy in the Learning Resource Center (277-7336)
Figuring out a plan of change for the upcoming term	Counseling Services (277-7590)
Course content and tutoring	Learning Resource Center (277-7274)

Who should I contact if I still have questions?

Mary Nielsen
Registrar and Chairperson of the Student Advancement Committee
CC-365
(414) 277-7216 or nielsen@msoe.edu