Student Employment and Work Study

Looking for a campus job to offset the cost of college? Or maybe you just want more spending money. MSOE provides many opportunities for campus jobs for all students as well as work-study (a federally subsidized hourly wage job program) for qualified students. Some positions may indicate *Must be eligible for Federal Work-Study*, in which case non work-study students are not eligible for these positions. So see what interests you, and take advantage of some easy money.

To qualify for student employment during the academic year you are required to take at least six undergraduate credits or three graduate credits during each term of the academic year. To qualify for student employment during the summer you are required to be registered for at least six undergraduate credits or three graduate credits for the upcoming fall term. Students who graduate in May from MSOE may be employed for the summer only.

Application Process

  1. View the current job openings
    You can view the current job postings to search for the job(s) you are interested in.
  2. Determine if you are eligible for Federal Work-Study (Only applies to Academic Year Employment)
    To be eligible for Federal Work-Study you must have filed a Free Application for Federal Student Aid (FAFSA) and have federally determined financial need. If you qualify for work-study it will be listed on you financial aid award offer. If you have not been awarded work-study, please contact the Financial Aid Office to see if you may qualify.
  3. Complete a Student Employment Application
    When you find a job you are interested in on the Job Openings page, click apply to continue with the on-line application process and additionally complete a Student Employment Application to attach to your online application.
  4. Interview for the position(s) you are interested in
    After submitting the application, the hiring supervisor may contact you to set up an interview. You may wish to contact the supervisor as well to set up an interview.
  5. Complete hiring paperwork
    After you are hired you must complete a Student Contract. This must be signed by yourself and your supervisor. Once the contract is complete, bring it to the Human Resource office. All students who have not worked for the university prior will need to complete required payroll forms. Please note that you cannot start working before all of this paperwork is completed.
  • FAQs
  • Forms
  • Supervisor Info
Q: Do I have to work if I have been awarded Federal Work-Study as part of my financial aid package?
A: No. Federal Work-Study is an opportunity for students to work in order to earn money to pay for college expenses, as well as gain valuable employment experience.

Q: Am I guaranteed a job on campus if I have been awarded Federal Work-Study?
A: No. Federal Work-Study is an opportunity to work. It is not a guarantee of on-campus employment.

Q: Are my earnings deducted from my student account?
A: No. Students receive a semi-monthly MSOE issued payroll check. Students can elect to have their funds directly deposited into a checking and/or savings account.

Q: What forms do I need to complete when I am hired by MSOE and have not worked previously for the university?
A: All student employees must complete the Student Employment Contract. In addition, students who have not worked on campus will be required to complete payroll forms: I-9 (Employment Eligibility and Verification), W4 (Federal and state withholdings), and Direct Deposit Form. Completed forms must be returned to the Human Resources office prior to starting employment with the university.

At MSOE, the procedure for hiring a student employee must follow a distinct process. The following underlying principles about student employment should be followed:

  1. All positions must be budgeted for prior to completing the Student Employment Request Form available on the workstudy forms page. (it is your responsibility to ensure you have room in your budget)
  2. While you must budget 100% of a student’s earnings whether or not the student is a federal work-study recipient, it is more cost-effective for the institution to hire a federal work-study recipient.

The hiring process is the same for hiring for the academic year as well as summer. Steps to requesting approval, listing your position, interviewing and hiring a student for a new position are:

Student Employment Request Form

If you wish to hire a student employee you must complete an Employment Request form available on the workstudy forms page. This form will collect the job description and the total number of students you wish to hire; vice presidential approval is required. A separate request form is required for each position you are hiring for and must be renewed each academic year and summer.

Interview Students

We will post the position to our online job listing and will e-mail all students who are eligible for Federal Work-Study about the open job. Students who are interested in your position will search the online job listing and will be instructed to download and complete an Employment Application available on the workstudy forms page. They will also be instructed to contact you to set up an interview. You will interview the applicant(s) and make the hiring decision.

Complete a Student Contract for all new and returning hires

Once you hire a student you must complete a Student Contract available on the workstudy forms page for each student you hire. After both you and the student have signed the form, the student will need to bring the contract to the Human Resource office in room CC428. In addition to submitting the completed contract, students who have not worked for the university will also be required to complete payroll forms. Both the contract and required payroll forms must be completed before the student can begin their employment.

Student Employment Termination

If a student leaves or is terminated from their student employment position it is your responsibility to notify the Human Resources office. Notification will suspend future time cards for the student as well as start the process of posting the position for a replacement.

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