Grant proposals share common elements regardless of the funding agency. Understanding these basic components will help you organize your ideas and create a compelling case for support.

Core Proposal Elements

Project Summary/Abstract
A brief overview (usually 1 page) that explains what you want to do, why it matters, and what you hope to achieve. This is often the first thing reviewers read, so make it clear and engaging.

Project Description
The heart of your proposal where you describe your research plan in detail. Include your objectives, approach, methodology, and timeline. Explain the significance of your work and how it advances knowledge in your field.

Budget and Budget Justification
A detailed breakdown of all project costs including personnel, equipment, supplies, and other expenses. The justification explains why each cost is necessary and how amounts were calculated. LINK to Budget Templates, and Budget Justification Templates

Personnel Information
Biographical sketches or CVs for key project personnel that highlight relevant experience and qualifications for the proposed work. 

References/Bibliography
Citations for all sources mentioned in your proposal, demonstrating your knowledge of the field and supporting your research approach.

Additional Common Requirements

• Current and Pending Support: Lists of your existing funding and other proposals under review
• Letters of Support: Endorsements from collaborators, institutions, or community partners
• Facilities and Equipment: Description of available resources and infrastructure
• Data Management Plan: How you will handle, store, and share research data
• Compliance Documentation: Required certifications related to human subjects, animal care, environmental safety, etc.

Agency-Specific Considerations

National Science Foundation (NSF)

• Project Summary: Must include overview, intellectual merit, and broader impacts (1 page limit)
• Project Description: 15-page limit for most programs
• Broader Impacts: Required discussion of how your work benefits society
• Biographical Sketch: NSF format required (2-page limit per person)
• Data Management and Sharing Plan: Required for most proposals

National Institutes of Health (NIH)

• Specific Aims: Clear statement of goals and hypotheses (1 page)
• Research Strategy: Includes significance, innovation, and approach sections
• Biographical Sketch: NIH biosketch format required
• Other Support: Detailed current and pending support information
• Human Subjects/Vertebrate Animals: Required sections if applicable

Getting Started Tips

1. Read the guidelines carefully - Each sponsor has specific requirements and formatting rules
2. Start early - Good proposals take time to develop and refine
3. Contact the Grants Office - We can help with proposal writing, editing, budget development, compliance requirements, and review.
4. Seek feedback - Share drafts with colleagues and mentors before submission
5. Follow the format - Use required fonts, margins, and page limits exactly as specified

Resources and Support

The MSOE Grants Office is here to help throughout the proposal development process. Contact us early in your planning to discuss:

• Funding opportunity identification
• Proposal development, including writing, editing, and review
• Budget development and justification
• Compliance requirements
• Institutional approvals and signatures
• Proposal review and submission

Remember: Every funding agency is different. Always consult the specific program announcement or request for proposals (RFP) for detailed requirements and guidelines.