Congratulations! Send your Award Notice to the Grant Accountant
The Grant Accountant will retain a copy and also reconcile any changes to start dates, budget figures, and other items, as required. The GA will reach out to you if a meeting is required to further coordinate these materials
Timeline: Immediately after award notice is received
Schedule a Meeting with IRB Administrator, if required
Reach out to MSOE’s IRB Administrator to finalize your project’s protocol package, if human subject participants will be involved with your research
Timeline: Immediately after award notice is received
Meet Quarterly with the Grant Accountant
Quarterly meetings will help both parties to understand the project’s timeline in relation to financial requirements
Timeline: Throughout the grant year
Submit your Progress Reports
Periodic progress reports are often required by the funding agency. Principal Investigator’s (PI’s) are required to ensure that these are prepared and submitted in a timely manner
Timeline: Throughout the grant year, often quarterly
Close Out the Grant Year
Take the opportunity in the closing months of each budget year to meet with your Grant Accountant to ensure that total expenditures recorded to-date, capture an accurate representation of the grant as a whole. For example, are there any missing charges? This is an excellent time to coordinate and communicate any unrecorded expenses to be charged against the account before the end of the period. This will help you transition smoothly into the next period and ultimately to close the grant project as a whole
If human subject participants are involved in the study
Submit Continuing Review Form to MSOE IRB, as required for your project
Submit Study Completion Form to MSOE IRB at the conclusion of the project
