Procedures and Policies

Milwaukee School of Engineering admits male and female students of any race, color, national and ethnic origin to all the rights, privileges, programs and activities generally accorded or made available to students at the university. It does not discriminate on the basis of race, color, national and ethnic origin, religion, age, sex, marital status, or disability in administration of its educational policies, admission policies, scholarship and loan programs, athletic and other institutionally administered programs. MSOE also maintains its long-standing policy as an Equal Opportunity/ Affirmative Action Employer of male and female personnel for its faculty and administrative staff.

MSOE reserves the right to revise at any time, without notice, any and all programs, fees and costs stated herein in accordance with the best academic and industrial standards as recommended by its advisory committees. The right also is reserved to cancel any course or subject at any time because of insufficient registration or other valid reasons. The regulations and policies of MSOE include only such as are necessary to the proper organization and operation of the university. MSOE reserves the right to change the rules governing admission, tuition, and the granting of degrees, or any other regulation affecting its students. Such changes shall take effect whenever the administration deems it necessary. MSOE also reserves the right to exclude, at any time, students whose conduct or standing is regarded as undesirable. Disregard for established regulations will be considered cause for dismissal.

Decisions on admissions procedures are the responsibility of the Admissions Committee; those regarding conduct of students are the responsibility of the Dean of Students; those concerning academic standing and advancement of students are functions of the Registrar; questions dealing with finance rest with the Treasurer; and those concerning the granting of degrees with the Executive Educational Council.

Registrar Procedures and Policies

Academic Dishonesty Procedure and Appeals Process (from Academic Catalog)

Adding and Dropping Classes

If a change of schedule is necessary, this may be done in the Registrar’s Office before 4:30 p.m. on Friday of the first week of classes. Students may neither add a course nor change sections after 4:30 p.m. on Friday of the first week. This policy must also be followed by students taking courses available on a credit/noncredit basis who want to change from credit to noncredit status or from noncredit to credit status.

A student may drop a course and receive a grade of “W” after the first week and before 6 p.m. on Monday of the 8th week of classes. Drop forms are available in the Registrar’s Office. These must be completed, properly signed, and received by the Registrar’s Office before the deadline for dropping courses.

During the summer term, the deadline to drop individual classes is the Friday of the week before the final exam. If there is no final exam scheduled, the deadline is the Friday of the week before the final class meeting.

All students are responsible for their academic schedule. Students should not rely on instructors to drop them for non-attendance.



Milwaukee School of Engineering expects all students to attend regularly and promptly all lectures, laboratories, and other sessions of courses for which they are registered. It is the student’s responsibility to add and drop classes from his or her academic schedule.

Faculty members have the option of developing a policy concerning grade reduction or dropping students from excessive absence from class. Any policy of this nature must be announced to the student during the first week of class and must be made available in writing upon request. A student dropped under such a policy must obtain written permission from the instructor to re-enter class. The instructor must inform the Registrar’s Office if any student is re-admitted to class. Laboratory and examination attendance is mandatory. In the event of an excused absence, arrangements shall be made with the instructor in advance for make-up.

Excused absence for a field trip or other college sponsored activity requires one week advance written notice with the approval of the chief academic officer.

Auditing Courses

An audit is intended to provide students with an opportunity to review subject matter they have previously studied or to participate in courses to obtain information of interest to them. Since an audit does not carry any credits, auditing of noncredit courses such as seminars and short courses is not permitted.

A student wanting to audit a course must have the proper prerequisites for the course. Permission to audit a course must be granted through the student’s program director or advisor. Once a student takes a course as an audit, he/she cannot take the course for credit. Students may not enroll for subsequent courses for credit based upon audited prerequisite subjects. Auditors may not use audited courses as a means for obtaining credit for any course or to satisfy any degree requirement.

Students may change from audit to credit status or credit to audit status only until Friday of the first week of classes; fees will be adjusted accordingly. The cost to audit a course is three-fourths the regular tuition of the course for students registering for 0 to 11 credits. There is no charge for students registering for 12 to 19 credits. The cost of an audit class is nonrefundable.

Credit by Examination

Credit by Examination is available upon recommendation of the appropriate department chairperson. The student must have completed approximately 80 percent of the course material in a classroom setting, or 60 percent of the course material plus have appropriate work experience in the same content area. Exams are not given on the basis of work experience alone. An exam can be taken only once. Students must take the exam within one year of initial enrollment at MSOE. Credits earned by exam are not considered credits earned in residence at MSOE.

Typically, students who meet the below criteria are not eligible for Credit by Examination unless the student has taken additional course work or has had additional work experience that relates to the course content:

  • The student has dropped or failed the class at MSOE.
  • The student has earned a non-transferable grade less than a C in an equivalent course at another university.
  • The student earned a score less than what we accept on an Advanced Placement or International Baccalaureate exam.

Procedures for requesting advanced credit:

  1. The student must contact the department chairperson in the area in which he or she would like to take an examination to determine if the student has sufficient background to be eligible for an exam of this nature. If possible, the student should provide any available documentation of course work completed in this content area to the chairperson at this time (transcripts, course description, syllabi, etc).
  2. The department chairperson is responsible for selecting the instructor who will administer the exam.
  3. The instructor should review the course outline and the general content of the examination with the student in advance of the examination date.
  4. The non-refundable exam fee must be paid to the Student Accounts Office prior to taking the examination. The Student Accounts Office will then sign the appropriate section of this form indicating that the fee has been paid.
  5. Once the exam is completed, the instructor will complete the Credit by Examination form with the appropriate grade and submit it to the department chairperson within seven days after student takes the exam. The final grade must be 77 or above for credit to be awarded.
  6. The department chair will complete the form and forward it to the registrar for processing.

Dean’s and Honors List

MSOE encourages excellence in academic achievement and, as a result, publishes the Dean’s List each quarter. Undergraduate students who have earned at least 30 credits in residence at MSOE and have a cumulative GPA of 3.20 or higher are on the Dean’s List. Students who have maintained a 3.70 or higher receive “high honors.” Students with a term GPA of 3.20 or higher, who are not on the Dean’s List, are on the Honors List.

Enrollment Status Requirement

A student’s quarterly enrollment status is established at the close of office hours on Friday of the first week of the quarter. A student’s yearly enrollment status will be determined at the end of each academic year (fall, winter and spring quarters) to ensure that satisfactory progress has been made. The following matrix is used to determine enrollment status and satisfactory progress:

Enrollment Status Quarterly Status: Creds/Qtr (attempted) Yearly Status: Completed Creds/Yr (required) Years to Complete Bach. Deg (maximum) Years to Complete Assoc. Deg (maximum)
Full-time 12+ 36 6 3
3/4 Time 9-11 27 9 3
1/2 Time 6-8 18 12 8
Other 1-5 3 12 8

Undergraduate students are classified by the number of credits earned as follows:

  • Freshman
0 – 39
  • Sophomore
40 – 87
  • Junior
88 -135
  • Senior
136 credits or more

Progress will be monitored in yearly increments. When a student’s enrollment status does not remain the same for all quarters during the year, i.e., when it is both part-time and full-time, an average will be used to determine if satisfactory progress has been made. A student who has not made satisfactory progress will be subject to termination from Milwaukee School of Engineering.

Financial aid recipients must meet all requirements outlined in the Enrollment Status section to remain eligible.

Final Exam Policy

A final examination is required in every credit course except in courses designated by the various departments, and that exam will be administered in the two-hour block designated. The type of examination should be in agreement with that specified in the departmental course outline and announced to the class near the beginning of the quarter. Final examinations may not count more than 40% of the final grade.

The final examination period will be Monday, Tuesday, Wednesday, Thursday, and Friday of the eleventh week during the fall, winter and spring quarters. Day class exams will be held between 8:00 a.m. and 5:00 p.m. Night class exams will be held on a day the class usually meets between 5:30 p.m. and 10:30 p.m. at a time somewhat similar to the time the class usually meets. Exams for classes meeting only on Saturday will be held on Saturday of the eleventh week. Examinations for summer classes will be scheduled by the teacher. The complete final exam schedule will be published in the quarterly schedule of classes. If an unavoidable conflict exists, the student will contact all teachers for resolution of the conflict. Department chairs will ultimately resolve conflicts. If a student has more than two final examinations scheduled on one day, the student is encouraged to petition individual teachers to see if one exam could be rescheduled. All written, in-class final examinations should follow the examination schedule printed in each quarter’s schedule of classes. Faculty needing to schedule examinations, other than make-up examinations, at other than the regularly designated times, should obtain the written approval of the department chairperson.

No classes will be held during the exam week. Voluntary (optional) class review sessions may be held.

If local or national emergencies prevent the school from being open on one or more days of exam week, the exams on those days will be cancelled. Individual faculty members may give an exam if a student requests it. The exam would be given at a time arranged by the faculty member but within the next quarter, and a change of grade submitted.

Final Exam Schedule

Grade Appeals

A student may appeal a final grade he or she believes was given unfairly or in error. The student should first contact the instructor assigning the grade and explain why they believe the grade to be in error. If the appeal to the instructor does not lead to resolution, the student may formally appeal the grade in writing to the chairperson of the department/school in which the course is being offered. If the appeal to the chairperson does not resolve the issue, a final written appeal may be directed to the Vice President of Academics. Any grade change appeal must be in process by the official end of the term following the term in which the grade was earned; if the course is a prerequisite to a next term course, the process must be completed by Friday of the first week of the term.

Grade Change

Grade changes must be processed by the end of the quarter following the term when the grade was earned. If an extenuating circumstance exists, the student may appeal the one quarter deadline to the chairperson of the department or school that offers the course.

There are two exceptions to this policy.

  • An exception is granted for capstone courses that record grades of NR until all of the grades are recorded in the final quarter of the project. For capstone projects, all NR grades must be converted to final grades at the end of the academic year of the project.
  • An exception is granted for graduate capstone project courses in which a grade of Project in Progress (PIP) is recorded. If the PIP grade is not changed within one calendar year from being first recorded, the PIP grade will resolve to a grade of Unsatisfactory (U). The program director can prevent the conversion to the U grade if the project advisor verifies that the student is still making suitable progress on the project.

No grade changes will be processed after a student’s degree is conferred. After a student’s degree is conferred, the transcript is considered a finalized historical document and cannot be changed.

Grading System

Students receive letter grades in each course for which they register. Grades and their grade point equivalents are awarded on the following scale:

Letter Grade % Equivalent Grade Points
A (100-93) 4.00
AB (92 – 89) 3.50
B (88 – 85) 3.00
BC (84 – 81) 2.50
C (80 – 77) 2.00
CD (76 – 74) 1.50
D (73 – 70) 1.00
F (below 70) 0.00
W-Complete Withdrawal
X-Dropped a course with approval
NR-No Grade Reported
AX-Audit Dropped


For those courses in the Master of Science in Medical Informatics program (i.e., courses with the MI-prefix), MSOE uses the following grading system:

Letter Grade Numerical Equivalent Interpretation
A 4 Excellent
A- 3.7 Significantly Above Expectations
B+ 3.3 Somewhat Above Expectations
B 3 Meets Expectations
B- 2.7 Somewhat Below Expectations
C+ 2.3 Below Expectations
C 2 Significantly Below Expectations
C- 1.7 Minimally Acceptable for Graduate Credit
F 0 Failure

Grade point averages are computed by dividing the number of grade points earned by the number of credit hours attempted. For undergraduate students, a cumulative grade point average of 2.00 or higher is required for graduation.

Incomplete Grade

A letter grade followed by an asterisk is a temporary grade indicating incomplete work. It is the responsibility of the student to make arrangements with the instructor to have the work completed; these arrangements must be initiated within the first two weeks of the following quarter (not including summer quarter). The student must submit the required work to complete the course within the time deadline set by the instructor, but this may not be later than the end of the same quarter. If the student has not completed all work for the course after this period of time, the asterisk will be dropped and the letter grade will become the permanent grade.The letter preceding the asterisk represents the grade the student has earned to date. An incomplete grade is given at the discretion of the instructor. Incomplete grades are reserved for situations in which a student has done satisfactory work in a course until near the end of the term but because of extenuating circumstances, the course could not be completed. The letter grade preceding the asterisk is calculated into the student’s GPA.

Major Grade Point Average (GPA)

Please use the Academic Catalog that pertains to your degree’s (or program’s) specific version. Your major GPA is calculated using the courses that are listed on the overview page for your degree.Major grade point average is calculated after nine (9) credits have been earned in applicable courses. A major grade point average of 2.00 or higher is required for graduation.

Midterm Progress Reports

Students desiring a Midterm Progress Report may receive one for each class from the teacher during the sixth week of the quarter. Forms for requesting this service are available in the Registrar’s Office. It is the responsibility of the student to submit requests to the teacher(s) during the FIFTH WEEK of the term. The teacher(s) will return the completed form to the student in the sixth week of the term. No official record of the grades is kept.

Policy on Student Integrity

As an institution of higher learning, MSOE is committed above all to the educational development of its students as responsible and principled human beings, and is an institution accountable in this regard to all whom it serves and by whom it is scrutinized. MSOE has a priority interest in promoting personal integrity and in ensuring the authenticity of its graduates’ credentials.The university is similarly mindful that both the professions and business and industry have, for a long time, been concerned with the ethical, no less than the professional, practice of their members and employees. It follows, therefore, that students of MSOE-preparing for professional careers and leadership roles that are founded on responsibility and trust-must observe and be guided by the highest standards of personal integrity both in and out of the classroom.The expectations of the university with respect to academic and classroom integrity are reflected in, but not limited to, the following guidelines:

  1. The student must recognize that even a poorly developed piece of work that represents his or her best efforts is far more worthwhile than the most outstanding piece of work taken from someone else.
  2. Assignments prepared outside of class must include appropriate documentation of all borrowed ideas and expressions. The absence of such documentation constitutes “plagiarism,” which is the knowing or negligent use of the ideas, expressions or work of another with intent to pass such materials off as one’s own.
  3. The student should consistently prepare for examinations so as to reduce temptation toward dishonesty.
  4. A student may not share examination answers with others for the purpose of cheating, nor should he or she, through carelessness, give them an opportunity to obtain them.
  5. The student should know that a person of integrity will not support, encourage or protect others who are involved in academic dishonesty in any way, and will furthermore attempt to dissuade another student from engaging in dishonest acts.

The institutional policy that follows includes prescribed procedures for the assigning of penalties by instructors in instances of academic dishonesty as well as procedures for student appeals of such actions. A student who in any way acts dishonestly in class assignments or examinations or who submits a plagiarized or unoriginal work to an instructor shall be subject to sanctions up to and including an “F” grade for the assignment, examination and/or the course at the discretion of the instructor of the course. The numerical value of the “F” will be assigned by the instructor. If the instructor assigns an “F” for the course, the student will not be allowed to drop the course. If the instructor assigns an “F” for academic dishonesty, the student has the right to appeal following established procedures. Upon recommendation of the instructor or at his own initiation, the chief academic officer may decide that repeated or extremely serious acts of dishonesty may be grounds for more severe disciplinary action up to and including student expulsion.

Probation/Academic Suspension and Appeal Process

Probation/Academic Suspension – Graduate Students

A graduate student at MSOE is in good academic standing unless the graduate student’s cumulative Graduate GPA is less than 3.00 or the student receives a grade of F in any class during the previous academic quarter, or does not meet program specific requirements.
A graduate student not in good academic standing is subject to academic probation or suspension, terms of which are established by the students’ graduate program and administered by its program director.

At a minimum, a graduate student not in good academic standing is placed on academic probation. Conditions and stipulations of probation are determined by a student’s graduate program director. A student on academic probation, who does not meet the conditions and stipulations of probation shall be suspended.

In cases of academic suspension, a student may appeal to the Graduate Student Advancement Sub-Committee. The sub-committee may recommend academic probation, continued suspension or permanent dismissal from MSOE. Typically, academic suspension is for a period of two academic terms. In order to resume graduate study, a suspended student must petition the Graduate Student Advancement Sub-Committee for lifting of the suspension.

Repeating Courses/Grade Replacements

Anytime an undergraduate student repeats a class in which he or she initially earned a penalty grade, it is processed as a grade replacement. This means that the initial grade will not count into the student’s grade point average once the course is completed the second time. Penalty grades are defined as any final grade of CD, D or F. Grade-replaced grades will show on the transcript, but will not be averaged into the student’s grade point average. Courses in which a non-penalty grade was earned can be repeated, but they cannot be grade replaced. Courses must be retaken at MSOE to be eligible for grade replacement.

Withdrawal from Classes

Students who wish to drop all classes must complete a withdrawal form before 4:30 p.m., Friday of the 10th week of classes. During the summer term, the deadline to withdraw from all classes is the Friday of the week before the final exam. If there is no final exam scheduled, the deadline is the Friday of the week before the final class meeting. Tuition refunds will be based on the date of official withdrawal, NOT on the date of last class attendance. The official withdrawal date is the date that the completed form is received by the Registrar’s Office. Should a student fail to meet the withdrawal deadline, he/she will be responsible for tuition for all scheduled classes and will receive final grades in all of them.

Withdrawal Form

Contact the Wellness Center

Location: Kern Center, K-230
1245 N. Broadway

Phone: (414) 277-7590 to schedule an appointment.


Regular Hours:

Counseling Services (K-230)

Monday - Thursday: 8 a.m. - 6 p.m.
Friday: 8 a.m. - 4:30 p.m.

Health Services (K-250)

Monday - Thursday: 8 a.m. – 6 p.m.
Friday: 8 a.m. - 4:30 p.m.

Student Accessibility Services (K-250)

Monday - Thursday: 8 a.m. – 6 p.m.
Friday: 8 a.m. - 4:30 p.m.

RCAS Hours of Operation

Kern Center K-125/127

Mon - Thurs: 8 a.m. - 8 p.m.
Friday: 8 a.m. - 4:30 p.m

Tutoring is available upon request based on course and tutor availability

Drop-In Hours
Math and Physics
Mon and Wed 1 -3 p.m. in K125